Custom HR and Payroll Platform for 12,000+ Employees Across 100+ Sites
ERPNext HR & Payroll Case Study
Auriga IT designed a tailored ERPNext and Frappe HR platform for A2Z Group to unify workforce operations across 100+ sites, enable multilingual self-service, automate payroll, and improve attendance accuracy with geo-fencing and mobile access.
Enterprise workforce platform · Mobile self-service · Payroll automation · India
12,000+
Employees Managed
100+
Sites Operated
40+
Clients Served
ERPNext
Core HR Platform
Mobile
Employee Self-Service App
Real-Time
Attendance + Payroll Flow
01 - About the Client
A2Z Group
A2Z
A2Z Group
Engineering Solutions & Workforce Operations - India
Founded in 2002 by IIT alumnus Mr. Amit Mittal, A2Z Group is a major engineering solutions provider across power, telecom, waste management, and renewable energy. With over 12,000 professionals across India, the company required a robust HR and payroll ecosystem capable of supporting distributed workforce operations at enterprise scale across 100+ sites and 40+ clients.
02 - Challenges Faced
What Was Holding A2Z Group Back
A2Z Group faced four critical HR system challenges: off-the-shelf tools that could not be customized for their workflows, scalability and integration limitations across 12,000+ employees and 100+ sites, employees lacking digital self-service access, and no multilingual support for a diverse regional workforce.
A2Z Manpower needed an HR system that could handle operational complexity, workforce scale, and regional accessibility. Existing systems were creating friction across multiple critical workflows.
01
Lack of Customization
Off-the-shelf HR tools could not accommodate A2Z's specific workflows, manpower structures, and operational requirements across diverse industry verticals.
02
Scalability and Integration Issues
Managing 12,000+ employees across 100+ sites and 40+ clients demanded a platform that could scale and integrate cleanly with evolving HR and payroll modules.
03
Limited Digital Access
Employees depended on calls and emails to connect with HR, slowing communication and making self-service nearly impossible for a distributed workforce.
04
Multilingual Requirements
A diverse workforce speaking different Indian languages needed a system that was accessible, localised, and easy to use across regions without language barriers.
03 - Solutions Developed
How Auriga IT Built the A2Z HR Ecosystem
Auriga IT delivered six integrated solutions on ERPNext and Frappe HR: a centralized web HR platform, a cross-platform mobile app with OTP and biometric security, Aadhaar-based onboarding, roster management for distributed staff, geo-fencing with automated payroll integration, and multilingual access with a client ticketing panel.
Auriga IT implemented a tailored ERPNext and Frappe HR solution that unified workforce management, employee self-service, payroll processing, geo-based attendance, and supervisor workflows into one scalable platform.
1
Centralized Web-Based HR Platform
Auriga IT developed a centralized ERP solution to streamline HR processes and automate payroll activities across A2Z's distributed workforce of 12,000+ employees. The platform connected core HR functions in a single operational system, improving consistency and efficiency across all locations.
2
Cross-Platform Mobile App for Employees and Supervisors
A mobile app was launched on both Google Play Store and Apple App Store, giving employees and supervisors direct access to essential HR workflows without depending on manual intervention from HR teams.
Authentication and Security
Mobile OTP Login
SMS-based verification for secure employee access
Biometric Security
Fingerprint and FaceID support after OTP verification
Employee Self-Service Features
Geo Check-Ins
Location-based attendance and workforce tracking across 100+ sites
Leave Management
View balances, request leave, and track approvals
My Pay
View and download salary slips by month
Profile Management
Update personal details, documents, and family records
3
Aadhaar-Based Employee Onboarding
Employees' Aadhaar numbers and supporting documents including Aadhaar card, PAN card, and police verification reports were validated by HR before app access was granted, ensuring a secure and verified onboarding process aligned with Indian compliance requirements.
4
Roster Management for Distributed Staff
Auriga IT implemented a web-based roster management solution that allowed supervisors to manage customized schedules for security and hospitality staff across the country, aligned with A2Z's specific workforce needs and shift requirements.
5
Geo-Fencing and Payroll Automation
Geo-fencing technology was integrated to calculate overtime accurately based on employee attendance and location data. That overtime data then flowed directly into the automated payroll processing engine for timely and precise compensation calculations across 12,000+ employees.
6
Multilingual Access and Client Ticketing Panel
The platform was designed to support multiple Indian languages, improving accessibility for employees across regions. A client-facing ticketing panel allowed attendance, payroll, and billing concerns to be raised directly for faster resolution across A2Z's 40+ client accounts.
04 - Technology Stack
What Powered the Solution
The A2Z Group HR ecosystem was built on ERPNext as the core enterprise platform, Frappe HR for employee lifecycle and payroll modules, a cross-platform mobile app for employee self-service, OTP and biometric authentication, geo-fencing for attendance, and an automated payroll engine for 12,000+ employees.
Category
Technology
Role
Core ERP
ERPNext
Primary enterprise platform powering centralized HR and business workflows
HR Layer
Frappe HR
Handled HR operations, employee lifecycle workflows, and payroll modules
Mobile
Cross-Platform App
Enabled employee and supervisor access on Android and iOS devices
Security
OTP + Biometrics
Secure authentication using SMS OTP, fingerprint, and FaceID
Attendance
Geo-Fencing
Captured geo-based check-ins and overtime-linked attendance data
Payroll
Automated Payroll Engine
Processed compensation, tax calculations, and overtime integration at scale
Access
Multilingual Interface
Improved workforce accessibility across Indian regional language groups
05 - Results and Business Impact
The Impact of the A2Z HR Implementation
The A2Z Group ERPNext HR and payroll platform improved attendance accuracy through geo-fencing, scaled payroll to 12,000+ employees, enabled multilingual self-service access, reduced manual HR overhead through automation, and gave employees mobile access to leave, salary slips, and profile management.
The new HR and payroll ecosystem improved workforce visibility, reduced manual overhead, and made the platform more usable for employees, supervisors, and clients across A2Z's distributed operations.
Improved Attendance Accuracy
Geo-based check-ins streamlined attendance tracking and improved compliance across 100+ sites.
Payroll at Scale
The payroll system scaled reliably to 12,000+ employees with accurate tax calculations and contract handling.
Greater Accessibility
Multilingual support made the platform usable for employees across varied locations and Indian language groups.
Operational Efficiency
Automation and centralized HR workflows reduced manual errors and increased process consistency across all plants.
Mobile Self-Service
Employees manage leave, salary slips, and profile updates directly through the mobile app without contacting HR.
Faster Issue Resolution
Client and workforce concerns tracked and resolved faster through the structured digital ticketing panel.
06 - Frequently Asked Questions
Questions About This ERPNext HR Project
What challenges did A2Z Group face with their existing HR system?
+
A2Z Group faced lack of customization in off-the-shelf HR tools, scalability and integration issues across 12,000+ employees and 100+ sites, limited digital access for employees who had to rely on calls and emails for HR queries, and no multilingual support for a diverse regional workforce.
What HR and payroll solution did Auriga IT build for A2Z Group?
+
Auriga IT designed a tailored ERPNext and Frappe HR based system that included a centralized web HR platform, cross-platform mobile app with OTP and biometric login, Aadhaar-based onboarding, geo-fencing for attendance and overtime, payroll automation, roster management for distributed staff, multilingual support, and a client-facing ticketing panel.
What features did the A2Z Group mobile HR app include?
+
The app included OTP login, biometric security using fingerprint and FaceID, Aadhaar-based onboarding, geo check-ins for attendance, leave management, salary slip access, profile updates, document uploads, and supervisor-friendly access to HR workflows.
How did geo-fencing improve attendance and payroll?
+
Geo-fencing improved attendance accuracy by capturing location-verified check-ins across all sites. This data also enabled overtime to be calculated more precisely based on actual hours and location, which then flowed automatically into payroll processing for accurate compensation.
What technology stack was used for the A2Z HR platform?
+
The solution was built on ERPNext using Frappe HR and Payroll modules, supported by a cross-platform mobile app for Android and iOS, OTP and biometric authentication, Aadhaar verification workflows, geo-fencing based attendance logic, and a multilingual interface for regional accessibility.
Can ERPNext handle HR and payroll for large Indian enterprises?
+
Yes. This case study demonstrates ERPNext and Frappe HR successfully managing 12,000+ employees across 100+ sites in India. The platform supports Aadhaar-based onboarding, GST-compliant payroll, multi-site roster management, geo-fencing attendance, and multilingual interfaces - making it a strong choice for large Indian enterprises with distributed workforces.
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