How We Unified a Multi-Factory Cattle Feed Business with One Cloud ERP System
Case Study - ERP & Manufacturing
Kapila Cattle Feed had scaled to five manufacturing plants across India, but each one ran on its own desktop software — no shared view of stock, no connected procurement, and no way to see quality deductions or cash position without chasing teams. The business needed one platform to replace all of it.
Kapila Cattle FeedERPNext ImplementationFrappe FrameworkCloud ERPManufacturing India
Published: 14 October 2025 · By Auriga IT · Agribusiness ERP · India
5 Plants
Unified on One ERP
ERPNext
Core ERP Platform
Cloud
Centralized Deployment
Zero
No Third-Party License Cost
01 - About the Client
About Kapila Cattle Feed
Kapila Cattle Feed
Agribusiness Manufacturing · 5 Plants · Pan-India
Kapila Cattle Feed is a market leader in the agribusiness sector, providing high-quality, balanced livestock nutrition products trusted by dairy farmers across India. The company operates five manufacturing plants nationwide and is a cornerstone of the Indian dairy supply chain — known for improving milk yield and animal well-being at scale.
As the business scaled across plants, its technology had not kept pace. Each location ran on a separate desktop ERP — stock, procurement, sales, and finance data lived in different systems with no way to see across them. Kapila needed a single platform that could connect all five plants and support further growth without rebuilding every time a new location was added.
02 - The Challenge
Five Plants, Five Separate Systems
Each manufacturing plant operated as an island. Procurement was tracked on paper, quality deductions were calculated manually and disputed frequently, order-to-cash moved through disconnected steps, and management had no consolidated view of stock, sales, or financials across the business.
Rapid growth had made the technology gap more visible. To answer a basic question — what is my stock position, or has this supplier been paid — teams had to call across plants and compile data by hand.
01
No Cross-Plant Visibility
Stock balances, sales performance, and financial position across all five plants could not be seen in one place. Management decisions relied on manually compiled reports.
02
Paper-Based Procurement
Raw material procurement was tracked on paper. Gate entries, weighbridge data, and purchase tokens were recorded manually with no link to inventory or payment.
03
Manual Quality Deduction Disputes
Price deductions based on lab test results — moisture, protein, and grade — were calculated by hand. Errors were frequent, and vendor disputes over deduction amounts were a recurring problem.
04
Disconnected Order-to-Cash
Invoicing and dispatch ran in separate steps with no real-time view of dealer credit limits or outstanding balances. Cash flow decisions were reactive.
05
No Path to Scale
Every new plant meant another standalone system and another data silo. The technology stack could not grow with the business without rebuilding from scratch each time.
03 - The Solution
One Connected Platform Across All Five Plants
Four integrated modules were built on ERPNext and Frappe Framework — covering procurement and gate management, automated quality deductions, order-to-cash with GST compliance, and centralized financial governance — replacing all legacy desktop applications across every plant location.
The implementation connected workflows that had never been linked before: gate entry to warehouse receipt, lab result to supplier payment, Sales Order to GST-compliant invoice. Each module was built to match how Kapila's operations actually work, not a generic ERP template.
1
Gate-to-Warehouse Procurement Control
Vehicle entry is now captured at the factory gate and linked directly to purchase tokens and stock entries. Every inward movement creates a digital record from gate to warehouse — gate-wise receipts, quality status, and payment clearance are visible per token across all plants. Paper logs and manual reconciliation are eliminated at every step of inbound logistics.
2
Automated Quality and Lab Deduction
A custom Lab Deduction Rule module calculates price deductions automatically based on predefined quality parameters — moisture content, protein levels, and grade metrics — drawn directly from lab test results. Deductions are applied instantly and transparently at the transaction level, removing manual calculation entirely and giving suppliers a clear, auditable basis for every deduction.
3
Sales, Credit, and GST-Compliant Invoicing
The Sales Order screen now shows real-time ledger balance and credit limit per dealer before an order is confirmed — credit decisions no longer depend on a separate call to accounts. Delivery Notes flow automatically into Sales Invoices with built-in e-Waybill generation for GST compliance. Token-wise tracking connects every order from godown dispatch through to invoice, with no manual handoff between steps.
4
Centralized Supplier Payments and Risk Monitoring
A unified Bill Pass Advice module manages all supplier invoices and payables in one place — procurement and finance now work from the same verified gate record. An Insurance Management module tracks goods in transit against master policies, simplifying claims processing and enabling proactive monitoring across shipments and plant locations.
04 - Technology Stack
What Powered the Transformation
ERPNext on Frappe Framework, cloud hosted. Custom modules — Lab Deduction Rules, Bill Pass Advice, Insurance Management, and gate-to-warehouse Vehicle Entry — built on Frappe's low-code Python layer. Zero per-site hardware investment; new plants can be onboarded on the same platform without rebuilding.
ERP Platform
ERPNext
Open-source, full-stack ERP covering procurement, sales, inventory, manufacturing, and finance across all five plant locations.
Application Framework
Frappe Framework
Low-code Python framework powering all custom modules — Lab Deduction Rules, Insurance Management, Bill Pass Advice, and Vehicle Entry gate integration.
Infrastructure
Cloud Hosting
Centralized cloud deployment across all five plants with zero per-site hardware investment. New locations added on the same platform without rebuilding.
05 - Business Impact
What Changed After Go-Live
All five plants now operate on one connected system. Procurement, quality, sales, and finance data that previously required cross-plant calls and manual compilation are visible on demand — and the platform scales to new locations without per-site infrastructure work.
Stock and Sales Visible Across All Plants
Warehouse-wise stock balances and sales performance across all five locations are now available in one dashboard. The manual consolidation that previously required calls across plants is no longer needed.
Quality Deduction Disputes Eliminated
Lab deductions are now calculated automatically at the transaction level. Suppliers see the same parameter-based calculation the system uses — manual errors and disputes over deduction amounts no longer occur.
Credit Decisions Made at the Point of Sale
Real-time dealer ledger balances and credit limits are visible directly on the Sales Order screen. Accounts no longer needs to be consulted before an order is confirmed.
New Plants Added on the Same Platform
The cloud architecture means a new manufacturing location can be onboarded on the existing ERPNext instance without additional hardware or a separate implementation. Growth no longer creates another data silo.
Client Perspective
“
Moving from a desktop ERP to the cloud gave our management real-time visibility we never had before. What impressed us more is that we can keep adding to it as we grow, without having to rebuild or replace anything. None of this was easy. The Auriga team worked relentlessly to get us live on the first attempt, training our people and pushing through every challenge with us. That kind of commitment is what stood out.
Saurabh Shivhare
Co-Founder, Badho | CEO, Kapila Agro
06 - Frequently Asked Questions
Questions About This ERPNext Implementation
What is Kapila Cattle Feed?
+
Kapila Cattle Feed is a leading Indian agribusiness manufacturer of balanced livestock nutrition products, operating five manufacturing plants across India. The company is widely trusted by dairy farmers and is a cornerstone of the Indian dairy supply chain — known for improving milk yield and animal well-being at scale.
What ERP system was implemented for Kapila Cattle Feed?
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ERPNext, built on the Frappe Framework, was implemented as a centralized cloud-based ERP platform for Kapila Cattle Feed. It replaced all legacy desktop applications across five manufacturing plants with one unified system covering procurement, quality control, sales, inventory, and finance.
What problems did the ERPNext implementation solve?
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The implementation solved five core problems: it eliminated cross-plant data silos by unifying all locations on one platform, digitized the gate-to-warehouse procurement flow, replaced manual quality deduction calculations with an automated lab deduction module, connected the order-to-cash cycle with GST e-Waybill compliance, and centralized supplier payment governance through a unified Bill Pass Advice module.
What is the Lab Deduction Rule module?
+
The Lab Deduction Rule module is a custom Frappe module that automatically calculates price deductions based on predefined quality parameters — moisture content, protein levels, and other grade metrics — drawn from lab test results. It eliminates manual deduction calculations, gives suppliers a transparent audit trail, and removes the disputes that previously arose from manual pricing adjustments.
Is ERPNext suitable for manufacturing companies in India?
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Yes. ERPNext is widely used by Indian manufacturing companies and supports GST compliance including e-Waybill generation, multi-plant operations, procure-to-pay automation, quality control, and financial management. The Frappe Framework allows deep customization for industry-specific workflows — such as Kapila's lab deduction and insurance management requirements — without modifying the core ERP.
How can Auriga IT help with ERPNext implementation for manufacturing?
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Auriga IT implements ERPNext and Frappe Framework for manufacturing, agribusiness, and supply chain businesses across India. This includes custom module development, multi-plant rollout, procurement and quality automation, GST compliance, financial governance, and cloud infrastructure setup. Contact Auriga IT to discuss your ERP requirements.
Running Multiple Plants on Disconnected Systems?
If your manufacturing operations are spread across locations with no single view of stock, procurement, quality, or finance — Auriga IT builds ERPNext platforms that connect all of it, built around how your business actually works.
